Officers for the 2010 – 2011 School Year

The following people have been elected or appointed to serve on the board of the San Jose Unified Council of PTAs for the 2010 – 2011 school year.

Elected Positions

President – Christine Gray

VP1 – Membership - Ronda Wilson

VP2 – Communications – Terri Jimenez

VP3 – Yahoo Group – Jill Grellman

VP4 – Convention – Shelley Alberti

VP5 – Parent Education - Johnny Baltierra

Secretary - Sandee Ruiz

Treasurer – Jill Anderson

Financial Sec – Simone Nelson

Auditor – Lynne Wach

Historian – Laura Raimondi

Appointed Positions

Under VP2 – Communications

Cryer – Terri Jimenez

Directory – Rhonda Rodriguez-Leyva

Web Site – Eric Wach

Under VP5 – Parent Education

Legislation — Joan Cooper

Health/Emergency Prep – Julie Herndon

Parliamentarian – OPEN

Luncheon Co-Chair – Robin Cruz

Luncheon Co-Chair - Mary Pizzo

Elizabeth Bliss, Manager of The Office of Parent Education and Involvement, was awarded the PTA Honorary Service Award for providing service to children in our schools and the community. San Jose Unified Council of PTAs honors the recipients through a donation to the HSA Program of the California State PTA. Funds from this program are used for scholarships to further the education of young people beyond high school. Congratulations Elizabeth! Pictured are Lynne Wach, SJUSD PTA Council President, & Elizabeth Bliss.

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Board Positions

President

Attend State and/or 6th District trainings for Presidents. Phone unit counterparts to introduce yourself and offer assistance. Work with Board, set calendar and meeting places, goals, and programs for the year. Preside over Board Meetings, four General Meetings and the Annual Luncheon. Meet with SJU Superintendent monthly to discuss issues and plans. Attend 6th District Board meetings (usually once a month). Encourage leadership training! Write year end report in procedure book.

1stVP: Membership

Attend State or 6th District training for Membership. Phone unit counterparts to introduce yourself and offer assistance. If you wish, introduce membership theme (use State theme or one for Council). Keep tally of Council unit membership numbers and report at meetings. Place articles in Cryer to give suggestions and due dates and promote membership in general. Write year end report in procedure book.

2nd VP: Communications

Attend State or 6th District training. Phone unit counterparts to introduce yourself and offer assistance. Discuss goals with Directory, Cryer, Web Site chairs and assist when needed to ensure deadlines are met. Work with President and Board to consider how various forms of communication can be improved (i.e. between Council and Units or within Units). Write year end report in procedure book.

Directory – chair

Collect unit board lists to send on to 6th District. Do layout for the Council

directory, take to print shop, and distribute at first Council meeting in September.

Write year end report in procedure book.

Cryer Newsletter – chair

Attend State or 6th District training. Solicit articles, produce, and distribute

(by e-mail) five issues of the Council Cryer newsletter during the school year.

Flyer updates may occasionally also be needed. Write year end report in procedure

book.

Web Site – chair

Attend State or 6th District training to gain general PTA knowledge. Act as

webmaster for the Council’s website. Working with the Council board, up-loading

articles, forms, and other updates as necessary. Assist units as needed. Write year

end report in procedure book.

3rd VP: Yahoo Group

In September it will take about three hours of time to add new PTA unit board members to the mailing list and then another two hours to set up the calendar items and reminders.

Ongoing – Check email to add or delete members upon request. Assist units as needed. Write year end report in procedure book.

4th VP: Education/Parent Education

Attend State or 6th District training for Parent Education, Education or general PTA information. Phone unit counterparts to introduce yourself and offer assistance. Work with the president to plan e-mails, newsletter articles and programs to give information and assist the unit boards in planning their Education/Parent Education offerings to their members. Write year end report in procedure book.

Health & Safety – chair

Attend State or 6th District training. Attend SJUSD Health & Safety Committee

meetings as Council representative and report back to Council. Work with units to

improve health and safety issues at their schools. Address Emergency Preparedness

issues. Assist units as needed. Write year end report in procedure book.

Legislation – chair

Attend State or 6th District training. Receive legislative information from National,

State, and Sixth District PTAs and report to Council. Encourage unit and council

activities to support legislative activities in support of children, families, and

schools. Write year end report in procedure book.

5th VP: Convention

Attend State or 6th District training for Convention and/or general PTA information. Encourage state convention attendance via newsletter articles, council meeting reports and other activities. Assist when members have questions regarding convention. Write year end report in procedure book.

Secretary

Attend State or 6th District training for Secretaries. Attend all Council Board and General meetings and produce meeting minutes. Phone unit counterparts to introduce yourself and offer assistance. Train and assist unit Secretaries as necessary. Contact newly elected board members after annual elections. Help with Council correspondence as necessary. Write year end report in procedure book.

Treasurer

Attend State and/or 6th District training for Treasurers. Phone unit counterparts to introduce yourself and offer assistance. Promptly bank all money received, send membership and insurance money on to 6th District Treasurer, prepare and present statement of accounts at the Board and General Council meetings. Deliver Treasurer’s books and bank statements to the Council Auditor semi-annually. Produce year end reports in June/July. Assist unit Treasurers as necessary. Write year end report in procedure book.

Financial Secretary

Attend State or 6th District training for Treasurers/Financial Secretaries. Phone unit counterparts or Treasurers to introduce yourself and offer assistance. Remind units of report and monetary due dates. Collect and send on unit reports. Assist Council Treasurer as bylaws allow. Write year end report in procedure book.

Auditor

Attend State or 6th District training for Auditors. Phone unit counterparts to introduce yourself and offer assistance. Audit Council Treasurer’s books semi annually and submit reports to the Board and General meetings as required in the bylaws. Assist units as needed. Write year end report in procedure book.

Historian

Attend State or 6th District training for Historians. Phone unit counterparts to introduce yourself and offer assistance. Submit Cryer articles to suggest various methods of collecting hours and telling membership why reporting hours is so important. Collect hours semi annually and send unit Historian reports and Council Historian report on to 6th District. Write year end report in procedure book.

Parliamentarian

Attend Parliamentarian training at either state or 6th District workshops. Phone unit counterparts to introduce yourself and offer assistance. Assist the President at meetings by keeping track of agenda timing, motions, notes, and order. Assist unit Parliamentarians as necessary. Make sure council and unit bylaws are up-to-date. Convene the first meeting of the Council Nominating Committee promptly after committee is elected. Write year end report in procedure book.

Luncheon – chair

Working with the Council President and committee within the allowed budget, the Luncheon Chair will secure site, choose menu, send out invitations, layout and print program, plan decorations, and handle other details as necessary for the annual luncheon in May. Write year end report in procedure book.

PLEASE NOTE:

Worksheets with timelines and suggested activities written by California State PTA are available for ALL of the above offices and chairs. Go to the Council’s website at www.SJUCouncilPTA.org and click on “PTA Job Descriptions” under “Links”.

Training and support are also available for officers and chairs through State, District and Council PTAs.

Join our Yahoo Group, by sending an email to SJUCouncilPTA09-10-subscribe@yahoogroups.com.  Include your San Jose Unified school name and your PTA board position in the subject line.