Resources for Transitions – Getting Ready for School Year 2016-17

There’s a lot that happens during term transitions. Here are some resources to help!
  • Preparing for Fall PTA Finances — Budgeting. Forms. Financial procedures. Oh, my! Get the scoop on how to start your 2016-2017 PTA year on firm financial footing. Check it out!
  • Activities of the Board-Elect — The smooth transition of outgoing and incoming board members and officers is of vital importance and can determine your PTA’s leadership success for years to come. The transition process is the responsibility of both incoming and outgoing officers and board members. It gives closure to those leaving their positions and allows those coming in to be properly prepared. A good process of transition provides an opportunity for outgoing members to evaluate their work and efforts while giving suggestions to new board members on what they wish they had done differently. Get more information for new board members.
  • Procedure Books — Procedure Books are excellent tools to assist the incoming officers with information on how the work of their position went the previous year, contacts, and other information which is vital to how to do their position this year. Find out more.

Spring Leadership Training Day

Saturday, May 21, 2016 
8:30 am2:30 pm
Peterson Middle School
1380 Rosalia Drive [map]
Sunnyvale, 94087
Register by Monday, May 16
Check-In & Registration begin at 8:30 am; our program will begin at 9:00 am. Our Association meeting will include a brief workshop.
Our Association Meeting, Vendor/Resource Fair and PTA Store are open to all. No registration required.
Workshops include:

  • President
  • Money Matter$:  Treasurer
  • Finance for All Officers
  • Membership Basics
  • Cross-Cultural Communication
  • Communicating in Today’s PTA
  • Lo Básico de la PTA (en Español)
  • Parliamentarian
  • Secretary’s Guide: Basics
  • How to Audit PTA Books
  • Offer PTA Reflections at Your School
  • Council Officer Training
  • Council Financial Document Review
Click for:
Please register by Monday, May 16
Scholarships are available. Contact Sandee,, to apply.
Contact: Sandee Ruiz

Twitter Basics for PTA Leaders

Thursday, March 31
6:30 – 7:30 p.m.
FREE Webinar

Want to get your PTA tweeting? CAPTA will show you how! 

Twitter is a free, simple social-media service that’s great for PTAs to communicate and stay connected with your school community.
If you’ve always wanted to learn about how to use Twitter to help raise visibility and engagement, if you’re just starting and need some advice or if you’ve been tweeting for a while and are seeking more tips, PTA leaders who are professionals in the social-media field are here for you:
  • Set-up — Everything you need to know about setting up a Twitter account and making it PTA-ready
  • Twitter basics — Character limits, replying, retweeting, hashtags and more
  • Best practices — What to tweet, how often and why
  • Automation — Make Twitter even easier by scheduling your tweets
  • Family engagement — Use Twitter to increase family engagement in your school community.

Please join us at the annual San Jose Unified Council of PTAS Luncheon

Please join us at the annual San Jose Unified Council of PTAS Luncheon

We will be honoring PTA members from the San Jose Unified School District who have done so much to benefit our students

The luncheon will be held on April 22, 2016 at the Loft Bar and Bistro. Located in downtown San Jose from 11 am to 1 pm. The cost is $25 per person. Please RSVP Mary Ruiz by April 8, 2016. Checks must accompany the reservation. Please fill out the form and make checks payable to San Jose Council of PTAs. Mail to: San Jose Council PTA, c/o Mary Ruiz 4226 Meg Drive, San Jose, CA 95136.

Questions:  (408) 674-6094 or


Northern California PTA Leaders: FREE training on Assessments and Public Speaking

Take advantage of this great opportunity to build capacity for your local unit as well as your own professional skills. Learn how to present and speak with your school community and with the media.


  • San MateoMarch 10, 6 – 9 p.m.; San Mateo Foster City School District Office, 1170 Chess Dr., Foster City
  • Contra CostaMarch 11, 10 a.m. – 1 p.m.; San Ramon Community Center, Terrace Room, 12501 Alcosta Blvd., San Ramon
  • Santa ClaraMarch 12, 9 a.m. – noon; Peterson Middle School, 1380 Rosalia Ave., Sunnyvale.

All PTA unit, council and district leaders are welcome to attend any of these events! This is a “train the trainer” setting and participants will be asked to present information to their PTAs or be available to speak with local media.

The events are entirely FREE and include travel reimbursements, snacks, materials and resources.RSVP to with name and contact information, which training you will attend, the names and number of people attending with you and your PTA’s unit name.

Late elections? Here are tips to help

We hope that all PTA units, councils and districts elect nominating committees and hold elections as specified in their bylaws. We know there are instances where this does not happen. What happens then?

The election may now take place at a regular association or special meeting with 10 days’ notice to the membership. The required 30-day notice for elections to be held at the annual meeting has closed. If the nominating committee was not elected, the nominations for all offices will come from the “floor.” This does not mean a group cannot get together and discuss, but there can be no official action from a nominating committee.

If the election takes place after the local association officers’ term has ended, the council or the district conducts the election because there are no longer any local association officers able to conduct business.

Here are the steps for the nomination process:

  • The officer conducting the elections states, “Nominations are now open for the office of president.”
  • Nominations are taken and the officer then states, “Are there further nominations from the floor?”
  • If none are forthcoming, then the election officer states, “I declare the nominations for president are closed.”

This process is followed for each office, and the election follows. If there is more than one person nominated for an office, a ballot vote may be taken on just that office. If there is only one candidate nominated for each office, the officer conducting the election states, “As there is but one nominee for each officer, I declare the nominated slate elected.” This action is called election by acclamation.

Get more information on the election process.

Spotlight Awards Help PTAs Share Special Programs

PTA leaders bring innovative services to our kids and schools each and every day, and the California State PTA Spotlight Awards are here to help recognize and share special programs.

PTA units can apply for awards for Leadership Development, Student Achievement, Environment, Family Involvement, Membership and Outreach, Collaboration, Advocacy and Student Involvement. And don’t forget: There are also special awards for PTA councils!

Units recognized with Spotlight Awards receive two paid registrations to our annual convention, a $100 gift certificate for use at the convention PTA Store and the opportunity to spread the word about their programs at a convention workshop.

Applications are due February 1. And to make it even easier to apply, your unit can submit an application for any or all of these award categories on a single application form. For more information on these unique recognitions, please contact the California State PTA Spotlight Award Committee Chairman at

Lincoln HS PTSA Speaker Series: Social Media Safety on Feb.1st at 7:00 PM

Lincoln HS PTSA Speaker Series - Social Media Safety

Lincoln HS PTSA Speaker Series – Social Media Safety

February 1st at 7:00 PM. Lincoln High School PTSA Speaker Series presents Angela Alvarado of the Santa Clara County’s District Attorney’s Office speaking on Social Media Safety.

Lincoln HS Media Center, 555 Dana Ave., San Jose

Parents and students are welcome!


All PTA Units Have to File Three Returns Each Year by November 15

All PTA units have to file three returns each year by November 15. You must file one, to each of the following agencies:
  • IRS – Form 990EZ or 990
  • California Franchise Tax Board (FTB) – Form 199
  • California Attorney General – Form RRF-1
IRS rule: a PTA/PTSA will automatically lose its tax exempt status for not filing for
        three consecutive years so, file now!
FTB rule: every unit must file or have filed for 2010, 2011, 2012, 2013 and 2014 by November 15 or they will lose California tax exempt status.
Note: At Sixth District we can answer a question about the 990EZ or 990, but we cannot help you do the forms. Your PTA unit can hire a tax professional, it is an expense that can be approved by the association. From the Toolkit, “Consider hiring an outside professional well-versed in nonprofit tax requirements to complete the PTA tax forms. Tax filings are complex even for many professionals. No volunteer should feel stressed doing them or embarrassed not to do them.” But if you do hire a tax consultant, know that not all tax professionals understand non-profit filing. Make sure they address their questions to California State PTA via the  Tax Filing Support Center, not the government agency.

Webinar: Membership Checkup – Thursday, October 29 from 7-8 p.m.

Join us as we share ideas, outreach and best practices!

Here’s a great opportunity for PTA district and council presidents and membership chairs/vice presidents to look at where we are with membership after the first quarter of the term.

We’ll review membership to date, share some data from the recent electronic-dues survey and answer your questions. Plus we’ll also discuss the “Teachers Matter…Members Matter” membership challenge and a new incentive to increase the number of men joining PTA!

Thursday, October 29 from 7-8 p.m.


Finance Help Day – Friday, October 23, 2015

Finance Help Day

Friday, October 23, 2015
10:00 am – 3:00 pm
Gunderson High School, Room D-1
622 Gaundabert Lane, San Jose (map)

Bring any and all financial questions, basic to advanced, tax questions…
Need help organizing your records,
Creating budgets, treasurer reports, or annual financial statements,
Figuring out your audit, etc?

Then please join us…

Hay ayuda en español

RSVP Appreciated but not required.
Please email Sandee,

Finance for All Officers- Training October 20th

Need more information on financial procedures?
Missed Fall Officer training?
Attend our upcoming financial training class.
This class covers the basics for ALL officers,
not just your treasurer or auditor.

Tuesday, October 20
6:30 – 8:00 pm
Santa Clara Unified School District Offices
1889 Lawrence Rd, Santa Clara [map]
(entrance is at the back of the building)
RSVP to Sandee Ruiz –

This 1.5 hour class will review the PTA financial process and the responsibility of every PTA officer and chair person in the process. It’s not just the treasurer’s responsibility to manage the PTA money.

Every member of the PTA board has a fiduciary responsibility to manage the assets of the organization. Join us to learn where you fit into the process and how to help others on your team manage the PTA’s assets. We encourage you to invite and attend with others on your board.

Governor Brown Signs PTA-supported Bills

Governor Brown signs PTA-supported bills
PTA power in action!

Speaking up on behalf of all children and families is one thing that makes PTA entirely unique. That’s why we’re excited to share how PTA advocacy efforts have made a difference!

Gov. Jerry Brown signed into law 40 bills supported by PTA this legislative session. Some of the top priroity bills include:

•AB 1369 – Helps teachers, parents and professionals in identifying, assessing and improving educational services for dyslexic students.

•AB 216 – Makes it illegal to sell or provide materials that deliver non-nicotine products in a vaporized state to anyone under the age of 21.
•SB 172 – Suspends the High School Exit exam and retroactively qualifies anyone who completed all other requirements for graduation and failed the exam to be eligible for a diploma.
•SB 242 – Would require the approval of a school-governing board before a school district police dept. could receive surplus military equipment.
•SB 277 – Requires all students to be immunized prior to attending school unless a physician declares an exemption.

Your efforts at the local, regional and state levels continue to to ensure the voices of California’s 9 million California children are heard.

How to Raise an Adult: Break Free of the Overparenting Trap and Prepare Your Kid for Success,

Julie Lythcott-Haims, author of How to Raise an Adult: Break Free of the Overparenting Trap and Prepare Your Kid for Success, will be speaking at Mountain View High School Spartan Theatre on Tuesday, November 3rd at 7pm.
MVLA Superintendent Jeff Harding will be moderating the Q&A.

We expect this event to fill-up quickly. To register, please go to:


Current Assistant Superintendent of Curriculum & Instruction Nancy Albarran, has been selected to be the Interim Superintendent

As you all know Dr. Vincent Mathews, San Jose Unified. SJUSD Superintendent is leaving for Inglewood, his last day is October 16th.
The current Assistant Superintendent of Curriculum & Instruction Nancy Albarran, has been selected to be the Interim Superintendent. She will lead the district with strong leadership skills and the work will continue to provide a great educational opportunity for our students. Nancy has been part of our district for many years and she has worked well with the team and has stayed focused on the Strategic Plan, and will continue to implement the strategies that will provide our students with what they need. We are in good hands.

How much do parents know about California’s new assessments?

Give us a few minutes of your time to take a quick seven-question survey
The survey is super quick. Plus, you’ll have an opportunity to win a $5 Amazon gift card. We’ll randomly select 20 winners tomorrow — September 9 at 5 p.m. — so please complete the survey before then.

We want to hear from all parents and families. Please share the survey link with your local PTA members and ask them to help, too! They’ll also be eligible to win if they complete the survey before the deadline.

Please complete the survey before September 9. Responses will be kept confidential and will be used to help shape California State PTA’s work around the new student assessments. Thank you in advance.

Keeping families updated on education changes

Want some great materials you can copy and hand out to parents and families at Back-to-School Night or at PTA events?

PTA is the go-to resource for parents and families.  We have a variety of FREE resources available to help show how PTA is engaged on important issues such as:

Connecting families, schools and communities: It’s what we do — and it’s what we’ve done for more than a century! During the back-to-school season and throughout the year, be sure to help spread the word about important education changes with your school community.

Lincoln High School PTSA – Screening the movie “The Mask You Live In”

Lincoln High School PTSA is screening the movie, “The Mask You Live in” on Monday, September 21st at 7pm.

The Mask You Live In follows young men as they struggle to stay true to themselves while negotiating America’s narrow definition of masculinity. Written, produced and directed by Jennifer Siebel Newsom, the film premiered at Sundance Film Festival in 2015.

The documentary presents the personal narratives of young boys and men and features experts in neuroscience, psychology, sociology, sports, education, and media, further exploring how gender stereotypes are interconnected with race, class, and circumstance. The Mask You Live In ultimately illustrates how we, as a society, can raise a healthier generation of boys and young men. “

“Just as our culture has harmed women and girls, so too are we harming our boys, which has led to a ‘boy crisis’ in America,” said Newsom. “Our intention is that this film sparks a national conversation around masculinity and helps our boys overcome limiting stereotypes, encouraging them to stay true to themselves.”

Speaker Series will be held at Lincoln High School in the Media Center. 555 Dana Avenue, San Jose, CA 95126

Student assessment score reports will be released to schools in September

Parents should expect to see student score reports for last spring’s standardized tests a bit later than expected, this fall rather than during the summer. California state officials say they want to take extra care, since this is the first time for these tests, to make sure everything is accurate and complete before the official release.

California State PTA will keep parents and families updated with any new information we receive.
Take a look at this video from the California Department of Education to learn more about the assessment score reports.

About the new student assessments
The new computer-based tests measure student knowledge of California’s English language arts and mathematics standards for grades 3-8 and 11.
It is important to remember that the assessment system is new, and student score reports will be new and look different. Scores from the new tests cannot be compared to anything our kids have done before. Previous scores were connected to different standards which were assessed in a different way.

The first score reports are a starting point and just one measure of how your child is doing. Parent-teacher conferences and back-to-school nights are a great time to talk with your child’s teacher and school principal about the score reports and the new assessments.


Membership Tips

Here’s tip #1:
Check out CAPTA’s weekly Membership Monday eBlasts for ideas and resources.
Here’s tip #2:

No need to write that invitation letter from scratch! Here’s an easy way to invite your parents, school staff and community members to join your PTA: the customizable marketing flier. View a sample.

Here’s tip #3:
Smile – A smile can be contagious.
Break the ice – Start a conversation with someone new.
Demonstrate mutual respect – Inclusion means being respectful.
Inclusion Plus Leadership = An Amazing PTA
Check out CAPTA’s weekly Membership Monday eBlasts for ideas and resources.

Fall Leadership Training Day

Saturday, Aug 22, 2015
8:00 am – 2:00 pm

Peterson Middle School
1380 Rosalia Avenue, Sunnyvale [map]

Workshop topics (partial list):
President                           Treasurer
Secretary                           Auditor
Parliamentarian                 Inspiring and Motivating Volunteers
Membership                       Finance for All Officers
Advocacy                           Reflections
Lo Básico de la PTA (PTA Basics)
Lo Básico para los Tesoreros (PTA Finance)

Vendor & Resource Fair and PTA Store too.
Click for:
   –  More information and schedule
–  Workshop descriptions
–  Registration

Please register by Wednesday, August 19

Scholarships are available. Contact Sandee,, to apply.

Questions, contact: Sandee Ruiz,

Building a Community of Engagement

Inclusion’s important for family engagement. By creating a welcoming environment for all families and increasing
parent engagement, everyone wins. When parents are engaged:

  • Students do better in school regardless of parents’ income, education or ZIP code.
  • Educators are better able to help students through family communication and engagement.

As PTA speaks for every child with one voice, we as PTA leaders seek to create a welcoming and inclusive community for every parent, teacher and student. We’ve got tools to help:

PTA Store: Materials to help promote your PTA

It’s back-to-school season, and the California State PTA online store is here to help your local unit spread the PTA word! offers PTA and PTSA designed marketing items to assist you in building membership.  Buttons, lawn signs, banners, window posters and ‘Just Joined” stickers – all at great value pricing.

Be sure to take advantage of package savings and special offers on custom tablecloths.

Plus, you’ll find more than 100 different items including apparel, gifts, awards and useful meeting accessories. Whether you need help to promote your unit or just want something fun for yourself — we’ve got it!

$2K Grant promoting physical activity and good nutrition – Due Date June 19!

facebook  twitter  youtube  wordpress  pinterest  flickr
Win a $2K Grant to Help Families Achieve Energy Balance
Does your local PTA want money to educate families on the importance of good nutrition and physical activity and partner with schools in improving awareness of energy balance? Energy balance is simply finding a balance between the calories we consume each day through what we eat and drink and the calories we burn though physical activity.
Click here to learn more.

SJUSD wants your help

San José Unified School District

Measure H Citizens’ Bond Oversight Committee 2015 – 2017

San Jose Unified School District is accepting applications to serve on its Citizens’ Bond Oversight Committee, which reviews expenditures of its general obligation bonds related to the 2012 Measure H, a $290 million general obligation bond.  Members can serve a maximum of three 2-year terms.  Applications, which must be received by 5 p.m. on June 12, 2015, can be obtained by calling Diane Duenas at 408-535-6053, emailing to or on the district website at

Meet our 2015/2016 Executive Board Members


Executive Officers for the 2015-2016 School Year

The following people have been elected or appointed to serve on the board of the San Jose Unified Council of PTAs for the 2015 – 2016 school year.

Elected Positions

President – Vandana Kaushal
Executive VP – Eva Condron- Wells
Secretary – Mary Pizzo
Treasurer – Sandee Ruiz
Financial Secretary – Terri Jimenez
Auditor – Laura Raimondi
VP1 – Membership – Joni McConnell
VP2 – Communications and Social Media – Stephanie Gutowski

  • Website
  • Directory

VP3 –  Education – Veronica Lewis

  • Health and Emergency Preparation
  • Legislative Advocacy
  • SJU Coordinated Health Council Rep
  • SJU Budget Advisory Commmittee RepresentativesHistorian

Historian – Sara Ruiz